VITI Security
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Industries · Real Estate

IT, CRM, and document infrastructure for real estate agencies and PropTech.

Listings sites, MLS integration, document workflows, agent productivity. Built for the firms that close deals - not the ones that play with software.

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What real estate firms come to us for.

Agency websites

Listings, search, lead capture, agent profiles. SEO-tuned for local intent.

CRM + document workflows

Salesforce / HubSpot setup, DocuSign integration, MLS feeds where available.

Agent device + access

Laptops, mobile devices, secure remote access from showings.

What is at risk

The biggest threat in real estate is not a hacker in your server. It is a fake email on closing day.

Real estate runs on large, time-sensitive money transfers between people who often have not met. That is exactly what wire-fraud and business email compromise (BEC) attacks are built to exploit. One spoofed email redirecting a buyer's deposit can wipe out a deal, your reputation, and sometimes the firm. These are the exposures we see most.

  • Wire fraud and BEC: an attacker watches a transaction, then emails the buyer "updated" wiring instructions that send the deposit to them.
  • Compromised agent email used to impersonate your firm to clients, title companies, and lenders.
  • Client financial and identity data (IDs, bank details, loan docs) stored loosely across inboxes and personal drives.
  • Tampered or forged e-signatures and contracts with no verifiable audit trail of who signed what.
  • Agents working from phones and laptops on public Wi-Fi at showings, with no secure remote access.
  • Multi-office or franchise setups where each branch runs its own ad-hoc IT and nobody owns security.

How we secure transactions

What we put in place so money and documents move safely.

Controls built around the closing process and the way agents actually work - in the field, across offices, under deadline.

Wire-fraud and BEC defense

Email impersonation protection, MFA on every agent and admin account, and verification workflows so wiring instructions are confirmed by phone before any money moves.

Secure client data handling

A single secure place for IDs, financials, and loan documents - encrypted, access-controlled, and off personal inboxes and consumer drives.

E-signature integrity

Properly configured DocuSign or equivalent with verified identities and tamper-evident audit trails, so every contract has a defensible record of who signed and when.

Secure agents in the field

Managed laptops and phones, VPN or zero-trust remote access, and device encryption so working from a showing or a coffee shop is not a liability.

Multi-office IT and access

Centralized accounts, offboarding, and consistent security across every branch - so a departing agent loses access everywhere on day one.

Backup and continuity

Tested backups of CRM, transaction files, and email so a ransomware hit or lost device does not take your active pipeline down with it.

How we engage

From scoping call to a firm that closes deals safely.

01

Risk and transaction review

We map how money and documents move through a deal, where client data lives, and where a fake email or lost device could cause real loss.

02

Fixed-price plan

A plain-English, fixed-price proposal that prioritizes the controls that stop wire fraud and data leaks first. You know the number before we start.

03

Implement across offices

We roll out email defense, MFA, secure data storage, device management, and verification workflows - across every branch, with minimal disruption to agents.

04

Train and maintain

Short, practical training so agents can spot a fraud attempt, plus ongoing monitoring and support as you add agents and offices.

Why transaction security matters

< 1 hr
Callback on an active incident, so a fraud attempt gets fast help
Fixed
Price proposals - no hourly billing surprises mid-project
~30%
Of cybersec consulting cost vs Big Four equivalents

Real estate IT and security FAQ

How do we actually stop wire fraud on a closing?
A few layers working together: impersonation protection and MFA so an attacker cannot easily send mail as you, a hard rule that wiring instructions are verified by a known phone number before any transfer, and agent training to recognize the "updated instructions" scam. No single control is enough; the combination is what stops it.
An agent got a suspicious email about a deposit - what do we do?
Do not act on the email or call the number in it. Verify wiring details with the title company or bank using a known, trusted number, and loop us in. If money has already moved, contact the bank immediately to attempt a recall - the first hours matter most, which is why our callback on active incidents is under an hour in your business hours.
Can you work with our existing CRM and DocuSign setup?
Yes. We secure and integrate around Salesforce, HubSpot, Follow Up Boss, kvCORE, DocuSign, and MLS feeds where available, rather than forcing a new platform. We make what you have safer and better connected.
Our agents work from their phones and personal laptops. Is that a problem?
It is a common and manageable one. We can secure personal devices with encryption, MFA, and secure remote access, or move you to managed devices - so working from a showing does not put client data on an unprotected phone.
We have several offices that each do their own thing. Can you bring that together?
Yes. We centralize accounts, security policy, and offboarding across branches so the whole firm runs on one consistent, auditable setup - and a departing agent loses access everywhere at once, not just at their home office.
How is client financial data kept safe?
We get IDs, bank details, and loan documents out of scattered inboxes and consumer drives into a single encrypted, access-controlled store with logging - so you know who can reach sensitive data and can prove it if a client or regulator asks.

Real estate website or CRM project on the list?

Scoping call. Fixed-price proposal. No agency BS.

Schedule a consultation →